User Guide

0 mins to read

Oct 11, 2022

Introduction

! IMPORTANT: Geotab released a new version of the Geotab Roadside Add-In on August 15, 2022. The instructions on this guide will help you navigate the new Add-in.

The Geotab Roadside Add-In is a simple solution for requesting help for a fleet vehicle experiencing a breakdown or another type of roadside issue. After roadside help has been requested, the Add-in will show the live positional information of the service vehicle as it drives to the location of the breakdown.

The Geotab Roadside Add-In within MyGeotab is designed to help dispatchers quickly create service requests on behalf of drivers in their fleet.

The Geotab Roadside Add-In within Geotab Drive can also be used by drivers to get help sent directly to the location of their vehicle.

NOTE: The Geotab Roadside Add-In is only available to customers in Canada and the United States with a fleet-wide subscription to a ProPlus plan (all vehicles are on ProPlus, ProPlus Public Works, ProPlus + Wifi, or ProPlus + Keyless). The Add-in will automatically determine your eligibility once installed.

Services and Conditions

The Geotab Roadside program offers a number of free roadside services through a partnership with Agero. These services are reserved for qualifying light-duty vehicles only, and are subject to the conditions below.

Towing services for light-duty vehicles greater than 25 miles (for the United States) or 40 km (for Canada) and all services for medium-duty and heavy-duty vehicles are available at a fee. An estimate of the fee is provided within the Add-in. Once you submit a roadside service request via the Add-in, a customer support representative from Agero will reach out to the designated payment contact specified by the service requestor to collect credit or debit card information over the phone.

NOTE: As a general rule, light-duty is any motor vehicle with a Gross Vehicle Weight Rating (GVWR) of 10,000 pounds (4,535 kg) or less, medium-duty is any motor vehicle with a GVWR between 10,001 pounds (4,536 kg) and 26,000 pounds (11,793 kg), and heavy-duty is any motor vehicle with a GVWR greater than 26,000 pounds (11,793 kg).

Service

Conditions

Towing

Free within 25 miles (40 kilometers) from the pickup to destination. Accident-related towing is not covered.

Flat Tire Change

One tire change per service call. More than one flat tire will require towing to a service location. Fixing or patching a flat tire is not included. The service provider will use the spare tire in the vehicle; if the vehicle has no spare or the spare is not operational, the service provider will fill the flat tire if the tow operator has an air pump in the truck, or tow the vehicle.

Lockout Service

Vehicle must be at an accessible location. Does not include the cost of keys, parts, or additional labor beyond gaining entry to the vehicle.

Battery Boost

Hybrid and electric vehicles are not included.

Fuel Delivery

This covers the delivery of approximately 2 gallons/7 liters of fuel. If more fuel is required, the vehicle will be towed and subject to the towing conditions.

Winching

The vehicle must be at an accessible location and within 10 feet from a maintained roadway.

Customer Support

If you have any issues with the Geotab Roadside Add-In please call 1-855-407-5379.

Installation

To install the Geotab Roadside Add-In within MyGeotab:

  1. From the main menu, navigate to the Marketplace.
  2. Search for Geotab Roadside on the Marketplace.
  3. Select Geotab Roadside and click Add to Cart.
  4. Click Continue.
  5. Review the End User License Agreement, select Accept, then click Continue.
  6. Geotab Roadside is automatically added to your database, and displays in the MyGeotab left menu.

Settings

The Administrator of your MyGeotab database should adjust the Add-in settings after the installation. You can access the Add-in settings by navigating to Geotab Roadside from the main menu. From the Geotab Roadside main page, click Add-in settings in the top-right corner to open the Geotab Roadside Settings popup box.

Security Clearance Access

Select the default security clearances authorized to create service requests by selecting the box for Administrator and/or Drive App User clearance access.

Tow-to Locations

The Administrator can determine preferred towing destinations by adding locations to the Preferred Tow-to Locations list. When requesting a towing service, users can choose to select a preferred towing destination from the list or add a new address in the request. To add a preferred Tow-to location:

  1. Click + Add new location.
  2. Enter Location name and Address.
  3. Click Apply changes to save.

! IMPORTANT: Following the Roadside Add-In update on August 15, 2022, Administrators that need historical roadside service request data for the period prior to that date should reach out to Geotab Support by clicking Getting Started & Help from the MyGeotab main menu, then selecting Support..., and Contact Information. Administrators will also need to re-add their Preferred Tow-To Locations on the new Add-in.

Service Requests

Creating a Service Request

To create a service request in MyGeotab, click Create service request from the Geotab Roadside main page. Follow the steps below on the Create service request page. To create a service request from the Drive App, select Geotab Roadside from the Drive App and skip to step 4.

1

Select a vehicle from the dropdown menu.

NOTE: The roadside assistance service is currently only available in Canada and the US. If the selected vehicle is outside those regions, you cannot proceed.

2

Click the checkmark icon beside the vehicle dropdown to confirm your vehicle selection.

3

If a driver is assigned to the selected vehicle, the Add-in will automatically fill out all available information on the Vehicle Information section using the VIN. If a VIN is not available for the selected vehicle, you will need to enter one manually. You must manually enter the vehicle color. This information will be saved by the Add-in for future service requests.

4

Select the Service type from the dropdown list and answer the questions that are displayed after you select it. The questions vary depending on the service type. The service types available are:

  • Tow
  • Flat tire change
  • Lockout service
  • Jump start/battery boost
  • Fuel delivery
  • Winch service

5

Enter the requester and driver information. Select The requester is also the driver box to automatically fill out the driver information if they are the same as the requester.

6

Select Yes or No for the Can the driver receive SMS? field. If you select Yes, the driver will receive updates about the request via SMS.

7

On the Location Selection section, you will see the selected vehicle’s current location. Review the location displayed to ensure it is accurate because the roadside assistance service provider will send their assistance vehicle to this location.

8

Select a Location type from the dropdown list. Add Comments if desired.

9

Click/press Submit new request when you are finished. If you missed any required fields, a popup warns you about which fields you must complete before submitting your request. If your request is complete, you can submit and view the request details.

10

Review the driver contact information and select Confirm if it is correct. Select Modify information if you need to update the driver’s name and/or phone number.

11

If the requested service is non-complementary, fill the information on the Out-of-Pocket Cost popup box. You must specify the name and phone number of the person responsible for providing credit or debit card details to Agero over the phone. Once you submit a non-complementary roadside service request, a customer support representative from Agero will reach out to collect credit or debit card details.

12

After you submit your request, you can follow its progress using the timeline on the request page.

Finding a Technician

A nearby service provider is assigned as soon as you create the service request. When a provider is found, they are dispatched to the vehicle’s location. The map then shows the estimated time of arrival for the service provider, as well as their location live on the map, if available.

Service in Progress

During this stage of the process, the page displays information about the service being performed, along with the locations of the driver’s vehicle and the service vehicle (if available). If the requested service is a tow, then the locations of the service provider’s vehicle (if available) and the towed vehicle are updated on the map as the tow moves towards its destination.

Viewing Active Requests

You can view active service requests by clicking a Request ID listed on the Service Requests page. Administrators and Drive App users can view the service requests currently active in the system to see their status. To understand the details displayed on the right-hand side panel, refer to the information below.

1

The first section displays the stage of the selected service request.

2

On the Request details tab you can review driver and vehicle information, service request information, and service provider information.

3

The Map tab displays up to three markers on the map:

Location of the vehicle that needs a service.

Location of the roadside provider, when available. This marker shows the provider’s journey in real-time.

Tow destination, for tow requests only.

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