We already use your scheduler for booking by date and mileage but also have a rental fleet that we wish to schedule based on oil life remaining
Edited by EishiFUN
We already use your scheduler for booking by date and mileage but also have a rental fleet that we wish to schedule based on oil life remaining
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Hello @MRigg-8184 ,
Thank you for your question and for being an active user of the maintenance scheduler great to hear you're already using the date and mileage scheduling.
What's Currently Available for Oil Life
Geotab does support oil life remaining data from the vehicle's onboard computer. The diagnostic "Engine oil life remaining" (Diagnostic Code 77) reports the percentage in real time for supported vehicles, and it is flagged as a recommended diagnostic for fleet management.
In May 2024, Geotab introduced an automated "Oil Life Remaining" maintenance reminder within the maintenance system. However, this reminder is driven by Geotab's internal data model and the threshold at which it triggers is not user-configurable meaning you cannot set it to alert at a specific percentage like 15% or 20%.
As of today, the maintenance scheduler's user-configured reminders support date, odometer/distance, and engine hours as triggers, but do not yet support oil life remaining percentage as a configurable scheduling trigger.
Workaround: Custom Exception Rule
In the meantime, you can achieve oil life-based notifications using the Rules engine in MyGeotab:
1. Go to Rules & Groups > Rules and create a new rule
2. Add a condition using "Measurement or Data" (StatusData)
3. Select the diagnostic "Engine oil life remaining"
4. Set the threshold to your desired value (e.g., less than 15%)
5. Add a notification recipient (email or SMS) under the Notifications tab
This will send you an alert whenever a vehicle's oil life drops below your chosen percentage. You could then use that alert as your trigger to schedule a service appointment.
For your rental fleet, you might also find these two additional diagnostics useful as complementary triggers:
- "Distance remaining until oil change required" — reports in kilometers/miles how far until the vehicle's onboard system recommends an oil change
- "Time remaining until oil change required" — reports how much time remains until the onboard system recommends an oil change
These can also be used as rule conditions to give you multiple layers of notification.
Regarding Future Scheduler Enhancements
I did not find anything on our roadmap. could share about this but you are always free to give feedback to our Feedback Hub. This way our product team know this is something our customers would like to have access to.
References
- Maintenance User Guide: https://support.geotab.com/mygeotab/doc/maintenance-user
- Work Order Management Guide: https://support.geotab.com/mygeotab/mygeotab-add-ins/doc/work-order-user
- Rule Conditions Documentation: https://support.geotab.com/help/mygeotab/groups-and-rules/rules/rule-conditions
Please let us know if you have any other questions. We are here to help.
Have a great day!
Eishi FUN
Hello @MRigg-8184 ,
Thank you for your question and for being an active user of the maintenance scheduler great to hear you're already using the date and mileage scheduling.
What's Currently Available for Oil Life
Geotab does support oil life remaining data from the vehicle's onboard computer. The diagnostic "Engine oil life remaining" (Diagnostic Code 77) reports the percentage in real time for supported vehicles, and it is flagged as a recommended diagnostic for fleet management.
In May 2024, Geotab introduced an automated "Oil Life Remaining" maintenance reminder within the maintenance system. However, this reminder is driven by Geotab's internal data model and the threshold at which it triggers is not user-configurable meaning you cannot set it to alert at a specific percentage like 15% or 20%.
As of today, the maintenance scheduler's user-configured reminders support date, odometer/distance, and engine hours as triggers, but do not yet support oil life remaining percentage as a configurable scheduling trigger.
Workaround: Custom Exception Rule
In the meantime, you can achieve oil life-based notifications using the Rules engine in MyGeotab:
1. Go to Rules & Groups > Rules and create a new rule
2. Add a condition using "Measurement or Data" (StatusData)
3. Select the diagnostic "Engine oil life remaining"
4. Set the threshold to your desired value (e.g., less than 15%)
5. Add a notification recipient (email or SMS) under the Notifications tab
This will send you an alert whenever a vehicle's oil life drops below your chosen percentage. You could then use that alert as your trigger to schedule a service appointment.
For your rental fleet, you might also find these two additional diagnostics useful as complementary triggers:
- "Distance remaining until oil change required" — reports in kilometers/miles how far until the vehicle's onboard system recommends an oil change
- "Time remaining until oil change required" — reports how much time remains until the onboard system recommends an oil change
These can also be used as rule conditions to give you multiple layers of notification.
Regarding Future Scheduler Enhancements
I did not find anything on our roadmap. could share about this but you are always free to give feedback to our Feedback Hub. This way our product team know this is something our customers would like to have access to.
References
- Maintenance User Guide: https://support.geotab.com/mygeotab/doc/maintenance-user
- Work Order Management Guide: https://support.geotab.com/mygeotab/mygeotab-add-ins/doc/work-order-user
- Rule Conditions Documentation: https://support.geotab.com/help/mygeotab/groups-and-rules/rules/rule-conditions
Please let us know if you have any other questions. We are here to help.
Have a great day!
Eishi FUN
Good afternoon, and thank you for your response. I was able to use the workaround you sent and if I did it correctly, should start seeing notifications shortly. Thank you