Asset Utilization

The Asset Utilization page gives you a clear, consolidated view of how your vehicles and equipment are being used.

The Asset Utilization page shows you a clear overview of how your assets are being used. Key metrics, such as days used, hours used, and distance traveled, are displayed on a graph at the top of the page to help visualize asset usage trends over time. Information about individual asset usage is displayed in the table below the trend graph.

You can use the Asset Utilization page to:

  • Identify your most and least used assets: Sorting the asset list on the page by days used, distance driven, or hours used lets you see which assets are being used consistently and which are sitting idle.

  • Compare utilization across groups: You can sort your data by fleet groups to quickly surface which groups are most or least used in your fleet. This can help you identify areas of improvement or efficiency by redistributing or eliminating assets.

  • Track asset use trends over time: You can use the date filter to look at the same asset use patterns over different time periods to track improvements to your asset usage.

  • Compare individual assets on the trend chart: You can select individual assets to add them to the trend chart to compare utilization between vehicles.

  • Compare group usage on the trend chart: You can select groups from your fleet to add them to the trend chart to compare utilization between segments of your fleet.

Interpreting Asset Utilization data

Learn how utilization data is calculated and what each column means.

Before you sort or compare assets, it can help to understand how the underlying data is calculated and what additional context is available for each asset's utilization results.

Hours and Distance

Driving time, idling time, and distance traveled come from Geotab trips.

Geotab's trip calculator uses the ignition state when it's available, but does not require an ignition signal to generate a trip. As a result, an asset that is towed between job sites will still generate trips, and will show up as used.

Assets in Restricted Data Mode will still generate utilization results, as long as an ignition signal and an odometer signal are available. Restricted Data Mode prevents Geotab from storing GPS coordinates; when no GPS data is available, trip duration is based on ignition state, and distance travelled is based on the odometer signal (if available).

Days used

The Asset Utilization page considers an asset to be used on a particular day if it had trips exceeding 5 minutes total duration. This logic can't be customized on the Asset Utilization page itself, but you can implement custom days used logic using the Advanced Asset Utilization Report.

Data Context

The Data Context column surfaces information that can explain why a particular asset might have low utilization:

  • Recently added: The asset was added to the database partway through the reporting period.

  • Recently archived: The asset was archived partway through the reporting period.

  • Communication gap: The device stopped communicating for some of the reporting period. Telematics devices send regular heartbeat signals to confirm they're connected; if a device goes silent for more than 2 days (GO device devices) or 7 days (other devices), it's flagged with a communication gap. If the device later reconnects and sends its stored data, the gap is cleared once that data is received.

  • Downtime: There was maintenance-related downtime during the reporting period. Downtime is detected using Geotab Intelligence, which looks for periods of low vehicle activity that coincide with a service center visit, identified by a high density of maintenance signals such as fault codes, scan tool plugins, or oil changes.

EV Battery Cycles

The EV Battery Cycles column indicates the number of equivalent full cycles that an EV battery has experienced during the reporting period.

EV battery cycles = (total SOC used) / 100.

Odometer and engine hours

The odometer and engine hours shown on this page are measured at the end of the reporting period. For example, if the report covers the year 2025, the odometer is measured at midnight on December 31, 2025.

By contrast, the Assets page shows the most recent odometer and engine hours values.

Timezone

Utilization data is reported according to the asset's timezone, not the user's. This means all users see the same data for an asset, regardless of where they're located.

After hours driving time and Working hours driving time are calculated per asset, according to that asset's assigned work hours.

Identifying your most and least used assets

Learn how to use the Asset Utilization page to identify your most and least used assets in your fleet.

Tracking which assets in your fleet are used the most and which are used the least can help you identify opportunities to improve your productivity and manage your costs.
  1. Navigate to Productivity > Asset Utilization in the main menu.
  2. Select a date range for your data.
  3. Select the groups you want to view using the Groups dropdown.
  4. Sort the list by the metric you want to track by clicking the column header.
    Note: Click the column header once to view your assets sorted in order of least use (ascending order). Click twice to view them in order of most use (descending order).
    For example, if you want to view your most used assets by number of hours used, sort the table by the Hours used column in descending order.

Identifying your most and least used groups

Learn how to compare asset use across groups in your database using the Asset Utilization page.

Before you begin: Before you can compare asset use across groups, you'll have to set up your fleet groups using the Groups feature. Learn more about creating groups in the Group management help article.

The groups displayed in the table are the subgroups of the group or groups selected at the top of the page.
  1. Navigate to Productivity > Asset Utilization in the main menu.
  2. Select a date range for your data.
  3. Select the groups you want to view using the Groups dropdown.
  4. Set the View by dropdown to Groups.
  5. Sort the list by the metric you want to track by clicking the column header.
    Note: Click the column header once to view your groups sorted in order of least use (ascending order). Click twice to view them in order of most use (descending order).
    For example, if you want to view which of your groups is driving the least distance, sort the table by the Distance driven column in ascending order.

Comparing asset use between groups

Learn how to add groups to the trend graph to compare asset use between the selected groups.

Before you begin: Before you can compare asset use across groups, you'll have to set up your fleet groups using the Groups feature. Learn more about creating groups in the Group management help article.

Adding individual groups to the trend graph allows you to compare the average utilization of assets within one group with the average utilization of assets in another.
  1. Navigate to Productivity > Asset Utilizationin the main menu.
  2. Select a date range for your data.
  3. Set the View by at the top of the table to Groups.
  4. Select the groups you want to add to the trend chart by clicking the checkbox beside the group name.
    Tip: If your group list is long, use the Search bar to quickly find the groups you want to add.
Checked groups are immediately added to the chart.The group name appears in the legend at the bottom of the chart to identify the color assigned to it on the graph.

Comparing individual asset use

Learn how to add individual assets to the trend graph to compare usage.

You can add up to five assets to the trend graph at one time.
  1. Navigate to Productivity > Asset Utilization in the main menu.
  2. Select a date range for your data.
  3. Set the View by at the top of the table to Assets.
  4. Select the vehicles you want to add to the trend chart by clicking the checkbox beside the asset name.
    Tip: If your asset list is long, use the Search bar to quickly find the assets you want to add.
Checked assets are immediately added to the chart.The asset name appears in the legend at the bottom of the chart to identify the color assigned to it on the graph.

Hiding assets that have stopped communicating

Learn how to hide assets that stopped communicating from your results.

If a device has permanently stopped communicating, for example because its rate plan has been terminated, you can archive it and hide it from your Asset Utilization results.

  1. Navigate to the Assets page and archive the device.
  2. Return to the Asset Utilization page.
  3. Use the Hide archived filter to prevent archived assets from appearing in your results.