Fuel and energy reports

Fuel and energy reports help you find cost savings in your fleet by identifying usage patterns and validating fill-up and charging events.

Tracking your fuel and energy usage helps you monitor where and when your vehicles are refueling during the day. You can use reports in MyGeotab to monitor your fuel efficiency, validate conventional fuel fill-ups, and monitor your electric vehicle's charging patterns.

Fuel and EV Energy Usage

Use the Fuel and EV Energy Usage feature to understand how the overall energy and driving efficiency of your fleet changes over time.

The Fuel and EV Energy Usage feature tracks the energy and fuel usage of your assets. This helps you identify the most and least efficient assets in your fleet in order to target low performers to save costs. The feature supports both fuel usage (L/100km) for conventional vehicles and energy usage (kWh/100km) for electric vehicles (EVs).

The feature displays your assets in a list with the following data:

  • Fuel/Electric energy economy: Indicates the efficiency by converting the amount of energy used into L/km.

  • Fuel used: Indicates the amount of fuel used.

  • Energy used: Indicates the amount of electric energy used.

  • Date: Indicates the date period for the search.

  • Distance: Indicates the total distance driven.

Note: Plug-in Hybrid vehicles will display both fuel and energy used. Efficiency for these assets is determined by combining both fuel and electric energy economy.

Viewing the Fuel and EV Energy Usage report

Learn how to view the Fuel and EV Energy Usage report to identify areas for improvement in your fleet.

  1. Navigate to Sustainability > Fuel and EV Energy Usage in the main menu.
  2. Under Filters:
    1. Select a date range for your data.
    2. Select whether you want to include archived data.
    3. Select the assets you want to include in the report.
    4. Click Apply.
  3. View the report in the format of your choice:
    • To download the report, click the Report icon and select the format of your choice.
    • To prepare a PDF copy of the report for download, click the Report icon. Select the More actions menu for the format of your choice and click Prepare PDF.
    • To view the report directly in the application, click the Report icon. Select the More actions menu for the format of your choice and click View in browser.

Depending on the size of your report, it may take some time to generate. Navigate to Reports > My Reports to view its status.

Fill-Ups

The Detected Fill-Ups feature tracks stops associated with fuel level increases throughout your fleet.

A fill-up event is identified every time fuel is added to an asset. Viewing fill-up events in sum can help you identify inconsistencies and potential cost saving opportunities for your fleet.

The Detected Fill-Ups feature shows the following information for each asset:

  • The date of the fill-up event

  • The address where the event occurred

  • The device associated with the asset

  • The driver associated with the asset at the time of the fill-up

  • The fuel economy, calculated between the previous fill-up and the most recent fill-up

  • The volume of fuel added during the event

  • The odometer reading at the time of the fill-up

If there is a matching fuel transaction record for the event, the cost of the fill up and the product type are also indicated.

Viewing fill-up details

Learn how to view detailed information about fill-ups in MyGeotab.

  1. Navigate to Fuel and Energy > Detected Fill-Ups in the main menu.
  2. Under Filters:
    1. Select a date range for your data.
    2. Select whether you want to include archived data.
    3. Select the assets you want to include in the report.
    4. Click Apply.
  3. Select the asset you want to view details for from the list.
    The Detected Fill-Ups page showing a list of recent fill-ups for a particular asset.
    This opens a list of all fill-ups associated with the asset during the specified time period.
  4. To view all fill-ups for the asset in a graph, click the Graph icon beside the asset name to open to the Detected Fill-Ups Graph.
    The Detected Fill-Ups graph, showing the use of fuel across time for a particular asset.
    Note: To return to the Detected Fill-Ups page, click the Detected Fill-Ups button.
  5. To view the location where a fill-up took place, click the Map icon in the fill-up row.
  6. To view detailed information about a fill-up, click the date and time of the fill-up to open the Fill-Up page.
    The Fill-Up details for a particular fill-up event, showing the asset, driver, date and time, and fuel information associated with the event.
Selecting a large number of assets may cause the page to load slowly. A completion percentage is shown at the top of the page to indicate that MyGeotab is still generating results.

Viewing the Fill-Ups report

Learn how to view the Detected Fill-Ups report to track and manage fuel fill-up events in your fleet.

  1. Navigate to Fuel and Energy > Detected Fill-Ups in the main menu.
  2. Under Filters:
    1. Select a date range for your data.
    2. Select whether you want to include archived data.
    3. Select the assets you want to include in the report.
    4. Click Apply.
  3. View the report in the format of your choice:
    • To download the report, click the Report icon and select the format of your choice.
    • To prepare a PDF copy of the report for download, click the Report icon. Select the More actions menu for the format of your choice and click Prepare PDF.
    • To view the report directly in the application, click the Report icon. Select the More actions menu for the format of your choice and click View in browser.

Depending on the size of your report, it may take some time to generate. Navigate to Reports > My Reports to view its status.

Fill-Up Validation

MyGeotab flags fill-up events when fuel transaction details don't match data from your GO device.

Imported fuel transactions are checked using data from your devices. If a fill-up event fails to meet the validation criteria, its row in the Detected Fill-Ups report shows a yellow warning icon. Hovering your cursor over the icon displays the reason why the system flagged the fill up.

When viewing details for a flagged fill-up, the details page shows rows marked in yellow where the fuel transaction details don't match the data from your GO device. This allows you to double check the provided details and determine your next steps.

Note: When reviewing fill-up data, you may also see a grey vehicle icon with a red location marker above it. This icon appears when an asset was using Restricted Data Mode during the specified time period. In these cases, the Detected Fill-Ups report may not include all details for the fill-up event.

EV Charging History

The EV Charging History feature tracks charging events for the electric vehicles in your fleet.

A charging event is logged every time the system detects that charge is added to an electric vehicle. Viewing this data in sum can help you see when assets typically need to charge and how long a charge event typically lasts. It can also allow you identify cost saving opportunities for your fleet.

The EV Charging History feature shows each asset that logged a charging event during the selected time period, followed by a list of each charging event the asset logged. The following data is displayed for each charging event:

  • The zone where the charging event was logged (If the charging event took place outside of any zones, MyGeotab displays an Outside zones label)

  • The date and time the asset started and ended the charging event

  • The charge duration

  • The address where the charge event took place

  • The battery charge percentage at the beginning and end of the charging event

  • The amount of electric energy added during the charging event

  • The device associated with the asset

  • The odometer reading at the time the charging event was recorded

You can view the trip associated with each charging event by clicking the Map icon next to the zone name where the event took place.

Viewing the EV Charging History report

Learn how to view the EV Charging History report to track and manage charging events in your fleet.

  1. Navigate to Fuel and Energy > EV Charging History in the main menu.
    Note: You can also access the EV Charging History report directly from the Fuel and EV Energy Usage page by clicking the EV Charging History button.
  2. Under Filters:
    1. Select a date range for your data.
    2. Select whether you want to include archived data.
    3. Select the assets you want to include in the report.
    4. Select the zones and zone types you want to include in the report.
    5. Click Apply.
  3. View the report in the format of your choice:
    • To download the report, click the Report icon and select the format of your choice.
    • To prepare a PDF copy of the report for download, click the Report icon. Select the More actions menu for the format of your choice and click Prepare PDF.
    • To view the report directly in the application, click the Report icon. Select the More actions menu for the format of your choice and click View in browser.

Depending on the size of your report, it may take some time to generate. Navigate to Reports > My Reports to view its status.