Maintenance jobs

Track specific tasks within a work order, including labor hours, parts costs, and service status.

A job represents a specific task within a work order, such as a "Tire Change" or "Brake Inspection." Maintenance jobs are managed on the Jobs tab of the Work Order Management page. You can also view them on the Orders tab by opening the associated order.

Each job contains the following details:

  • Job name – This section is automatically named based on the name of the maintenance schedule or the source that originated the work request.

  • Source name, triggered date and time – Displays which source from the Request tab created this job, along with the date and time.

  • VMSR system code – Based on Vehicle Maintenance Reporting Standards (VMRS), a standardized system of alphanumeric codes used to track and categorize maintenance information for vehicles and equipment.
    Note: System, Component, and Assembly fields are planned to assist with much larger data analysis of maintenance data.

  • Service work accomplished – Another VMRS code that you can enter manually.

  • Job status – The status of the specific task of this job. It can be either Open, Scheduled, In progress, On hold, Completed, or Canceled. To close a work order, the final status per job must be either Completed, or Canceled, indicating that the job was done or not done.

  • Job started / Job completed – These help capture the amount of time the job took for later data analysis, and comparison to labor hour costs.

  • Priority – How critical the repair is. Options are Low, Medium, High, and Critical (highest priority).

  • Description – Specific details about the job.

Adding jobs to a work order

Learn how to consolidate all necessary repairs into one visit by adding new tasks or pulling in outstanding requests.

  1. Navigate to Maintenance > Work Order Management in the main menu.
  2. Click the Orders tab.
  3. Open a work order and scroll to the Jobs section.
  4. Create a job:
    • Click All pending to add all open work requests associated with that asset to the work order.
    • Click + Add to create a new ad-hoc job based on a defect list.
The order will now display a list of all associated jobs.

Editing maintenance job details

Learn how to keep your maintenance data accurate by updating statuses, timestamps, and industry codes.

  1. Navigate to Maintenance > Work Order Management in the main menu.
  2. Click the Jobs tab.
  3. Select a job from the list to view its details.
  4. Edit the job details you want to update.
  5. Click Save.

Cost tracking

Gain visibility into your total cost of ownership by recording the specific labor and parts expenses for each task included in your maintenance jobs.

The Costs section of the Job detail page allows you to enter financial data in order to track the cost of maintenance.

You can enter the following data points for each of your maintenance jobs:

  • Labor: The cost of the mechanic or service.

  • Hours of labor: The time spent on the job.

  • Parts cost: The total cost of parts.

  • Shipping: The total cost to bring the part into the shop.

  • Taxes: The calculated cost of the specific job.

These costs sum up automatically to the total cost displayed on the main work order.