Asset inspections

View completed asset inspection reports to identify the defects that require maintenance.

Your drivers can report any defects or maintenance issues via the Geotab Drive. You’ll be able to review these within MyGeotab. This helps keep your fleet safe and compliant. It also helps to prevent costly repairs.

Viewing asset inspections

Learn how to review asset inspections in MyGeotab.

  1. Navigate to Maintenance > Asset Inspection in the main menu.
  2. Select a date range for your data.
  3. Select an option to run the report by (All, Only Defective, Only Repaired, Only Certified, or Repaired and Certified).
  4. Select whether you want to include archived data.
  5. Select the assets you want to view using the Assets dropdown.
  6. Select the trailers you want to include in the report.
  7. Click Apply.
If you want to view details for a specific asset inspection, click the item in the list to open the Edit Inspection page.

Resolving defects in asset inspections

Learn how to resolve a defect found during an asset inspection after repairs are complete.

  1. Navigate to Maintenance > Asset Inspection in the main menu.
  2. Use the Filters menu to find your desired asset inspection and click Apply.
  3. Select the asset inspection from the list.
  4. On the Edit Inspection page, select the appropriate Repair status under Defects.
  5. Enter any details you want to include in the Repair remarks field.
  6. Check that the information displayed in the Repair signed by field is correct. Use the dropdown menu to select a different user if necessary.
  7. Click Save.
Once a defect has been resolved, the status column on the Asset Inspection will indicate that the asset is safe and repaired. The asset's driver will be prompted to certify that the repair is safe the next time they log in to the Geotab Drive.

Printing inspection reports

You can print individual asset inspection reports in MyGeotab or opt to print reports in bulk.

  1. Navigate to Maintenance > Asset Inspection in the main menu.
  2. Use the Filters menu to find your desired asset inspections and click Apply.
  3. Select the reports you want to print:
    • To print an individual asset inspection report, select the report from the list and click Print on the Edit Inspection page.
    • To mass print asset inspection reports, select the reports you want to print on the Asset Inspection page using the checkboxes beside the report name and click Mass print.
  4. Select your print preferences and click Print.
Note: The Mass print option only appears at the top of the Asset Inspection page when you select at least one asset inspection report from the list.

Defect lists

Defect lists allow you to tailor your asset inspections to the specific needs of your fleet.

When completing asset inspections, drivers use defect lists to identify issues that require repairs. MyGeotab provides a default defect list that is suitable for most vehicles. You can also create custom defect lists that allow you to address unique needs for your fleet.

Defects are categorized as major, minor and unregulated:

  • Major: Serious defects that pose a significant safety risk to drivers. Major defects must be resolved before another asset inspection can be performed on the asset.

  • Minor: Defects that require attention but do not present an immediately safety hazard. Minor defects must be resolved before another asset inspection can be performed on the asset.

  • Unregulated: Defects that are not related to federal compliance and do not compromise driver safety. When left unresolved, unregulated defects automatically carry over to the next inspection.

You can view your defect lists by navigating to Maintenance > Asset Inspection in the main menu and clicking Defect Lists at the top of the page.

Editing defect lists

You can edit existing defect lists to customize them to your needs.

  1. Navigate to Maintenance > Asset Inspection in the main menu and click Defect Lists at the top of the page.
  2. Select the defect list you want to edit from the list.
  3. Make your edits:
    1. Use the + button to add additional defects to a category.
    2. Use the Pencil icon to edit an existing defect or category.
    3. Use the X icon to remove an existing defect or category.
    4. Use the toggle to enable or disable Other as an available defect for each category.
    5. Add additional parts using the Parts and defects field. Select Required to make the part a required sign off for drivers before they can submit the inspection.
  4. Click Save.
Edits to defect lists are applied immediately.

Adding custom defect lists

Learn how to create custom defect lists to meet the needs of your fleet.

If your assets require specialized defects that are not covered by the default defect list, you can create a custom defect list(s) to meet the needs of your fleet, and apply those defect lists to specific groups. You can create as many defect lists as your fleet requires, which your drivers can select by name when performing an Asset Inspection.
  1. Navigate to Maintenance > Asset Inspection in the main menu.
  2. Click the Defect lists button.
  3. On the Defect Lists page, click the Add button.
  4. Fill in the Name field, and select the applicable groups to display the defect list for those vehicles.
  5. Select whether the list applies to devices, trailers, or both.
  6. In the Parts and defects field, enter the name of a part and click Add part.
  7. Click the + button to add specific defects to each part.
  8. Continue adding parts and defects until you have completed your list, then click Save.
Your new defect list will display on the Manage Defect Lists page.