Fleets managing third-party repairs today have to rekey data from vendor invoices and paper work orders by hand. With Document Scanning for Work Order Management, maintenance teams can instead upload batches of PDF, JPEG, PNG, or HEIC invoices, receipts, and paper work orders, while AI extracts key details such as vehicle, service date, odometer, repair type, and cost.

This helps fleets digitize external maintenance records faster, improve cost visibility, and reduce repetitive data entry — building a more complete maintenance history without manual import or export reconciliation.

The system matches extracted information to existing assets, maintenance schedules, or defects, and a review screen lets administrators correct uncertain fields before submission, keeping a human in the loop for the final call.